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Technical Help & Discussion => Windows PCs & Software: Help, News & Discussion => Topic started by: mistybear on July 17, 2007, 11:01

Title: Emailing and attachments.
Post by: mistybear on July 17, 2007, 11:01: With my current problems, I have a lot of documents that I have to send to my representative.
I have scanned all my documents and I'm trying to send them via email as attachments, but when I click on OK and attach another, it takes forever, so much so that it actually didn't attach.
I'm using Word 2003 and I found that it has an email option and attaching my scans was easy, but I don't think it worked. I really don't know how to use it and I desperately need help with this.

I suppose I could copy and paste them, but it will take forever. :(
Title: Re: Emailing and attachments.
Post by: Simon on July 17, 2007, 11:09: How about saving them as word documents (.doc), then zipping them up into one zip file before sending? Then you would only have the one attachment, containing all the files.

Also, if these are scanned documents, they may be very large files, depending on the scan settings, so that may be why they take time to send or attach.
Title: Re: Emailing and attachments.
Post by: mistybear on July 17, 2007, 11:15: How do I save them as word documents?

Then how do I zip them?

They are about 25mb each probably some are more, I have about 20 or so. I knew I would have to send several emails to attach all of them that way.
Title: Re: Emailing and attachments.
Post by: Sandra on July 17, 2007, 11:19: Thats big for a document attachment, no wonder its taking ages to send them, what format are you saving them in when you scan ?
Title: Re: Emailing and attachments.
Post by: Simon on July 17, 2007, 11:21: Jesus!! 25Mb each?? :o I wonder if your ISP would even allow attachments that large, not to mention the time it would take the recipient to download them. What type of documents are they?
Title: Re: Emailing and attachments.
Post by: mistybear on July 17, 2007, 11:21: tif
Title: Re: Emailing and attachments.
Post by: mistybear on July 17, 2007, 11:26: They are just scans of letters, photo copies of receipts and such, just a lot of them. Is there another way of scanning them?
Title: Re: Emailing and attachments.
Post by: mistybear on July 17, 2007, 11:30: I've just had a look at the settings for scanning and I can change it to various things, pdf, html, txt, rtf

Any of those easier or will they work?
Title: Re: Emailing and attachments.
Post by: Simon on July 17, 2007, 11:51: .txt or .html would probably be the smallest files, but also, you may be able to reduce the resolution in the scanner settings, which may help to keep the file sizes down. You shouldn't need the resolution anything above 100dpi. Just try it on one or two items and see what it comes out like.
Title: Re: Emailing and attachments.
Post by: mistybear on July 17, 2007, 11:54: Okay, thanks Simon. I tried txt but it turns a formed letter wider, if you know what I mean. I tried pdf looks fine but I don't know what size it is, 310kb and it's having trouble attaching as well. I'll try .html now.
Title: Re: Emailing and attachments.
Post by: Sandra on July 17, 2007, 12:00: I would have thought pdf would be the best for size and quality, jpg would be the smallest but may be difficult to read if there is any fine print.
Title: Re: Emailing and attachments.
Post by: mistybear on July 17, 2007, 12:07: Wow, what a difference 7.98kb.

Thankyou, now all I have to do is scan them all again...................Or can I just change them?

Anyone any good at 2003 Word. I really like the email option.....
Title: Re: Emailing and attachments.
Post by: mistybear on July 17, 2007, 12:18: Quote from: Sandra on July 17, 2007, 12:00
I would have thought pdf would be the best for size and quality, jpg would be the smallest but may be difficult to read if there is any fine print.

pdf looks good, Michael says that html uses a web page and sometimes it can cause a problem? I don't understand what that means. I sent myself an email using an html attachment, worked fine.
Title: Re: Emailing and attachments.
Post by: Simon on July 17, 2007, 13:04: With the .txt setting, can you adjust the page size? Letters are usually A4, unless the Oz standard is different.

Also, if you zip files, this will help to compress them, reducing the file size.
Title: Re: Emailing and attachments.
Post by: Sandra on July 17, 2007, 13:06: Just send as PDF MB, thats the more professional way than sending as a HTML.
The only way HTML would be a problem would be if the person you were sending them too had a different web browser or different security settings that wouldnt allow it to open.

Afraid you will have to rescan and save as PDF, as its not esy to change tif to PDF.
You could change tif to jpg in most paint programs and even do them as a batch rather than individually.
Did they look ok as jpg ?
Title: Re: Emailing and attachments.
Post by: mistybear on July 17, 2007, 13:15: Didn't try jpg Sandra, but I'm almost half way through redoing them now as pdf. :(
Title: Re: Emailing and attachments.
Post by: Sandra on July 17, 2007, 13:18: PDF is probably the best anyway :)
Title: Re: Emailing and attachments.
Post by: mistybear on July 17, 2007, 13:21: Now I understand why they said they had so much trouble with all the other docs. I sent. :embarassed:
Title: Re: Emailing and attachments.
Post by: mistybear on July 28, 2007, 13:49: I now have another question about the same thing.

I have a hand written document that I want to scan and send as an attachment in an email, how do I do that.......please?
Title: Re: Emailing and attachments.
Post by: Sandra on July 28, 2007, 13:57: It should scan in just the same way MB.

Does it not come out clear enough when you scan it as normal ?
Title: Re: Emailing and attachments.
Post by: mistybear on July 28, 2007, 13:59: What do I scan it as, at the moment it's on pdf for the other docs.?

Okay, pdf works fine...... thanks.